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Job Description

JOB PURPOSE

''Responsible for the smooth running of the VP Business office to include handling all office & administrative functions by establishing work priorities, structure tasks and resolving problems thus alleviating the VP from supervising the routine day-to-day functions”

PRINCIPAL ACCOUNTABILITIES:

Optimise the use of personal time/effort and assigned work tools/resources in carrying out assigned duties, to ensure work meets agreed standards for timeliness and quality

- Organize, develop and maintain both manual and computerized office systems, procedures and information in the most up-to-date and cost effective way, in collaboration with ISD.

- Maintain appropriate record and filing systems both manual and computerized.

- Develop and maintain effective manual/computerized systems for the monitoring and control of relevant data that are needed by the office i.e. mailing lists, addressed directories

- Maintain effective records of office supplies and accessories

- Relieve the VP from the day-to-day administrative work so he can focus on his corporate strategic agenda.

- Organize meeting schedules of the VP with the head of the departments and follow up on the pending matters.

- Make and facilitate all management meetings & presentations

- Handle office telephone calls and screening the incoming mail addressed to the VP.

- Draft routine correspondence and memoranda so as to minimize the involvement of the VP of such matters.

- Keep the VP promptly and specifically informed of matters requiring his urgent personal attention and more generally of actions taken and developments with the office.

- Read, highlight and/or abstract written material for the VP so as to optimize the use of his time.

- Update the office manuals that include policies and procedures and systems.

- Follow up and feed back the VP on the Board, CEO and Executive Committee issues.

- When seeking higher approval for a course of action, ensures that alternative approaches have been thoroughly evaluated, and that the optimum proposed is soundly justified.

- Maintain the VP business and personal schedule with a methodical approach so as to achieve optimum scheduling of essential appointments and referral of non-essential appointments to others.

- Provide a courteous reception for visitors to the office.

- Handle relevant community & charitable activities and personal matters for the VP at his request in liaison with the CEO office.

- Ensure proper travel arrangements for the VP, which might include hotels, tickets and VIP arrangements.

- Establish; gain approval for budgets needed for the fulfillment of the office of the VP objectives.

- Ensure proper handling of the VP personal accounting and expenses.

- Ensure the effective guidance and motivation of subordinates as applicable.

- Consciously devote adequate personal time to the counseling and development of line/functional subordinates/junior employees, with the aim of improving both individual and departmental activities.

- Encourage, participate, and take pleasure in teamwork, with subordinates and colleagues, as an aid to greater Group effectiveness and higher morale.

Skills

• Client Focus
• Continuous Improvement Focus
• Knowledge of Market and Business Environment
• Problem Solving & Decision Making
• Teamwork
• Written Communication

Job Details

Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Gender:
No Preference
Minimum Education:
Diploma
Career Level:
Experienced Professional
Minimum Experience:
3 Years
Work Permit:
Saudi Arabia
Apply Before:
Jul 31, 2018
Posting Date:
Jun 12, 2018
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