Job Responsibilities / Duties
2.1. Purchasing manager should find the best produce at the lowest possible purchase cost, find the best goods or services, choose suppliers, negotiate prices, and grant contracts that ensure that the right amount of the product or service is received when it is needed.
2.2. Purchasing manager research sales records and inventory levels of current stock, find foreign and domestic suppliers, and stay current on any changes in either the supply of or demand for needed products and materials.
2.3. Finding good suppliers is crucial to the work of purchasing manager. He should evaluate suppliers on multiple criteria (price, quality, service support, availability, reliability, selection, etc.).
2.4. Purchasing manager study catalogs, industry and company publications, directories, and trade journals, often on the Internet. Reputation and history of a supplier is important.
2.5. Locating and purchasing supplies, services, and equipment of appropriate quality as requested by authorized personnel in conformance with all legal documents and requirements.
2.6. Purchasing Manager uses strategy known as team buying, where purchasing Manager coordinate with other employees in their own organization when negotiating purchases., before making a purchase, they might consult with the Chief Accountant or Finance Director about the products, seek advice from quality assurance.
2.7. Analyzing the quality, price of the requested materials.
2.8. Analyzing, recording and substantiating product complaints together with customer Recommendations and taking appropriate and timely action to resolve any problems so identified.
2.9. Coordinate with accounting personnel to ensure an efficient flow of paperwork.
2.10. Having a good update of the market for the all the materials and writing of Requests for Proposals, Request for Quotations for Information in order to obtain high quality and price competitive services and products.
2.11. Make personnel recommendations to the Finance Director or Chief accountant to evaluate prices, suppliers & materials.
2.12. Coordinate program requirements with Network and Information Services.
2.13. Prepare and review purchasing and cooperative purchasing contracts which will then be reviewed by Finance.
2.14. Maintain records as required and submit reports and budget information.
2.15. Prior to placing an order, the Purchasing Director shall verify sufficiency of departmental funds and follow policy & procedures according to the organization.