Management & Organization
Continual review of the job descriptions to match all profiles for existing and new positions of the division.
Working closely with HR to ensure the J.D.s are available and accurate as per the manpower structure & roster for the division.
Ensue the KPIs’ are assigned to all verticals and monitor on quarterly basis for management reviews.
Highlight the deviations and report them to the management.
Work closely with top management to identify divisional gaps and report them to management for performance improvement.
Define the action plan along with management and implement the plan to ensure the removal of gaps and enhance the productivity in different areas. Make sure that all planned actions have been taken and closed in timely manner.
Handle logistics service for employees: Make sure all employees official documents such as
iqama, visa, ERE, permit, and insurance are valid
Review and Handle employee service request, business travel requests
Supervise and coordinate with Corporate Admin/HR/IT to provide employee needs
Handle our partner’s needs of flight and hotel booking, furniture, cars, offices after getting
their requests
Maintain pool cars and keep them ready for use
Coordinate with Fleet manager to provide employees with company car as per employee
agreement
Coordinate with IT to provide Laptop, land line, sim cards, printers as per actual needs
Purchase office stationary items
Preparing invitation letters and record them in control system
Assign someone to handle mails, fax, RFQs, documents routing and maintain control system.
Review and rate performance appraisal of shared services team.
Business Planning:
Actively involved in preparing company’s 3 year’s business plan activities which includes
defining the business, objectives & strategies of business plan, internal & external analysis,
SWOT analysis, PESTL analysis. Functional objectives of business lines, HR, finance, IT, and all other support

Manage and maintain General Manager\'s calendar schedules.
Assist General Manager with day to day business activities
Set up General Manager’s travel arrangements, accommodation.
Read and analyze incoming memos, submissions, and reports to determine their significance
and plan their distribution.
File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Assist in the planning and preparation of meetings, conferences and conference
Telephone calls
 Responsible for drafting job descriptions, outlining in detail all skills and qualities required
and desired in a successful job applicant
 Screen all resumes submitted to the open job order, conducts background screenings and reference checks for all prospective hires.
 Records and maintains all human resource files and documents
Prepare responses to correspondence containing routine inquiries.
Recording office expenditure and managing the budget.
Organizing the office layout and maintaining supplies of stationery and equipment.
Oversee the recruitment of new staff, including training and induction.
Carry out staff appraisals, managing performance and disciplining staff.
Involve in management discussions on the organization’s policies and strategic
development.
Coordination with Section Managers & Product Engineers for various reports follow ups
Create, transcribe, and distribute meeting agendas and minutes
Purchase office furniture and supplies
Ensure filing systems are maintained and up to date
Ensure personnel files are up to date and secure
Plan and implement office systems, layout and equipment procurement
Review and approve supply requisitions
Delegating work to staff and managing their workload and output
Other duties as assigned by General Manager