JOB PROFILE AS ASST. PURCHASING MANAGER IN HGI TABUK - KSA

 To select suppliers that meet purchase and performance requirement.
 To purchase material and service that complies with quality and standards.
 To work close with other departments.
 To conduct purchasing operation so they enhance community and employee relations.
 To support all corporate objectives and policies.
 To maintain a qualified purchasing staff and to develop the professional capabilities of the staff.
 To outline management’s commitment to ethical behavior.


RESPONSIBLITIES AT HGI:

 Set-up Purchasing Department in remote area like Tabuk and created more than 150-Direct Vendors with 60-Days Credit Facilities.

 Surveyed the markets with Local Team and secured all quotations and Bids from Madina, Makkah, Riyadh, Yanbu and Jeddah.

 Negotiated the best deals and obtained the relevant department heads approval prior to finalize the Purchase Agreement or PO.
.
 Analyzed the quotations and choose the best offered rates within product quality.
Selecting the correct Supplier.

 Bound them on a fix rates with a written agreement for a particular period (preferably
for a year)

 Obtained an approval from AREA office to include them into BSS (Birchstreet Software) Catalogue to Create an Order guide for all required departments for each Department.

 To ensure that all products required by Hotel in each department are feasible and
reachable.

 To ensured that 100% regular items are existing in hotel catalogue and nothing to buy
on cash basis.

 Received Purchase Order from other department and review the quantity, supplier, GL number, lead time, budget and delivery date.

 Approved the PO and processesed for further approval workflow for controller and GM.

 Forwarded the PO to supplier by an e-mail / fax after approved from all approvers.

JOB PROFILE DETAILS :

Started my Carreer from Material Controller to Purchasing Supervisor (HOD) and was made responsible for Managing and Supervising the Procurement of Non-Metal Supplies and Material to Support Purchasing requirments of Al Sale’s Offices, Yards, Scale Workshop, Shredder Plant, and Transport Department.

Purchasing Supervisor Duties and Responsibilities:

 Setting up Supply chain facilities such as:
o Inbound procedures
o Storage procedures
o International Procurement
o Supevising Insurance Renewals for Staff, Plant and Equipment and Transportation.
o Inventory management
o Warehouse management
o Outbound procedures
o Freight forwarding & logistics operations including imports. Preparation of List of the shipments received from Out of Kingdom contract.
o Was responsible for the import of Weighing Scale’s Material and Spare Parts for Shredder Machine from China, Europe, USA and Australia.

1. Strategic Managment:
• Developed and Managed the implementation of the Procurement and Sourcing Policies.
• Developed and Managed the implementation of Purchasing Policies and Procedures.

2. Financial Management:
• Developed, in coordination with the Finance Manager, the annual budget Plan for the Purchasing Department and regularly Monitored the implementation and compliance to the budget to estimation of Al Sale’s Medical Insurance and Budget.
3. Leadership and People Managment:
• Managed the selection, appointment, and retention of the Purchasing Departments personnel.
• Provided initial orientation to the new personnel in the Purchasing Department, assess training needs and arranged to provide be
4. Operations Management:
• Managed and Coordinated the Operations and Plan the activities of the Purchasers.
• Reviewd Purchase request and assign available Purchasers accordingly.
• Review and Provide approval to Purchase requests from Company’s offices, Yards and Scale Workshop and Shredder.
• Coordinated negotations with Supplie

Duties and Responsibilities:

 Administering over 200+ Employees consisting of Admin/HR Dpt. (HR/Admin Coordinators/ Officers /Assistants/Secretary, Public Relation Officers and Front Desk Assistance).
 Responsible and direct supervisor for all Procurements related to Group.
 Responsible for Import of Spare Parts and Export of goods from Dubai Port.
 Authorizing offer letter, all cash related vouchers and other related documents.
 Responsible for all Administrational Work at Head Office (Transportation, Accommodation, Security, Gen. Maintenance, Lobar camp etc.).
 Responsible for Employees Employment Visa, Visit, Mission & Transit Visa and renewal of identities.
 Authorizing the appraisals report and updating of the employees’ package accordingly.
 Was purely responsible for the accountability of each employee’s terminal, mid-term, emergency & maternity as per the UAE Labor Law.
 Renewing all confidential documents related to the company assets and licenses (legal contract, tenancy contract, renewal & vehicle documents etc.).
 All the Procurement responsibilities (required things for the Sites, Projects and HO etc.)
 Authorizing the Letters as per the company policies (Salary Certificate, NOC, Transfer Letter, etc.).
 Arranging Meetings as per the company Policy and conveying the updates on the Projects, Sites and responsibilities.
 Use word preccesing equipment equipment or retrieve data and prepare reports from an online or personal computer.

 Initiates specified correspondence independently for signature by appropriate management staff.

 Organizes and maintains various administrative, reference and follow-up files.

 Organizes meetings by notifying participants, making room arrangements, and preparing required informational materials.

 Prepares minutes or summaries of commission or committee meetings, task force meetings and other miscellaneous meetings.

 Relieves manager of certain administrative matters by