Accounts Payable, includes processing invoices, following up with vendors and resolving discrepancies in a timely manner. Vendor maintenance in SAP. Accounts Receivable, including processing payments, producing statement of accounts, collections on overdue accounts and account reconciliation when required. Customer maintenance in SAP. Banking, processing bank deposits, including trips to the bank. All associated finance entries. Processing Employee expense reports, verifying expenses are within the company guidelines, correcting errors, questioning abnormal expenses and entering into the finance system. Company credit card reconciliations and communication for obtaining supporting documentation. Invoice creation and distribution when required. Filing and records retention. Assisting with Monthly and Year End tasks. Reception and Administrative support. Assist with Special projects as required.

Ensure project documents are kept in order; Administer & control documents in accordance with company requirements and other project standards not limited to preparation, submittal, filing and distribution of the submittals. Maintain quick and courteous support to Managers/Discipline Leads and other stakeholders. Maintain records of submittals in responsive layouts for efficient tracking. Refer the project specifications to maintain the perfect numbering system for all documents and submittals. Further to above liaison with contractor, consultant & client regarding the pending, processed or required documents. Liaise with Sub-contractors regarding their submittals and statuses.
Additional Charge: Other than document controls I have additional task based charge that include handling, arrangement, follow-up & submission of diverse reports for Planning department and QA QC department that include RFI, Monthly Planning Report, etc.

Ensure the company’s project related documents are kept in impeccable order and all project requirements are met. Maintain quick and courteous support to Managers or Disciplines Leads & other personnel. Administering the company’s controlled documents in accordance to company requirements. Coordinate the activities of document controller such as preparation, submittal, filing and distribution of the submittals. Maintain the electronic track sheets for all submittals. Refer the project specifications to maintain the perfect numbering system for all documents and submittals. Report to the Project office regarding pending documents with any stakeholder.