HR & Payroll Specialist, KSA (May 2015 to date)

I am leading the Payroll team of tatweer and its subsidiaries, KSA. I am reporting to the HR Manager and lead a team of 3 people. My KEY responsibilities include:

• Prepare and process monthly payroll for 500 employees; review and ensure accuracy of approved timesheets; review changes, garnishments and other special payroll deductions provided by Human Resources or concern department manager.
• Prepare calculations for corrected payroll checks and enter changes into payroll, and accounting system.
• Balance and maintain various payroll accounts, ledgers, registers and journals. Process and balance various monthly payroll deductions reports.
• Prepare and import payroll journals.
• Prepare increments and bonus calculations for all employees in consultation with HR Manager or concern department manager.
• Answer payroll related inquiries from employees, user departments.
• Review monthly Reimbursement reports provided by audit management.
• Prepare payroll audit schedules and accruals at fiscal year-end.
• Manage and approve employee settlements either for annual leave or termination or resignation to clear their final settlement.
• Implement and maintain appropriate filing systems and oversee accurate record retention in line with approved policies to confirm the HR documentation.
• Ensure compliance with KSA statutory requirements and company policy in relation to payroll and other transactions.
• Provide wage related information as required for budgetary purposes.
• Processing of manual checks such as terminations and discrepancies.
• Prepare and process garnishments & Calculate new hire pay, termination pay, and any required adjustment to normal pay
• Processing stop payments & receipt in advance or adjustments of payroll
• Support IT Department and Finance Department to integrate Oracle HRMS with payroll modules.
• Ensure all new employees are correctly entered in the Oracle E

HR Officer (jan. 2012 till april. 2015)
• Provide payroll information by collecting time and attendance records.
• Submit employee data reports by assembling, preparing, and analyzing data.
• Maintain employee information by entering and updating employment and status.
• Provide secretarial support by entering, formatting, and printing information;
• Organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
• Maintain employee confidence and protects operations by keeping human resource information confidential.
• Maintain quality service by following organization standards.
• Contribute to team effort by accomplishing related results as needed.
• Ensure that accurate job descriptions are in place.
• Provide advice and assistance with writing job descriptions.
• Provide advice and assistance when conducting staff performance evaluations.
• Identify training and development opportunities.
• Process employee requests for outside training while complying with policies and procedures.
• Provide basic counseling to staff that have performance related obstacles.
• Provide advice and assistance in developing human resource plans.
• Provide staff orientations.
• Access funding for training and write proposals.
• Performs payroll/benefit-related reconciliations to General Ledger and other accounts.
• Conducts audits of various payrolls, benefits or other HR programs and recommends any corrective action.