Please turn on your javascript FAS - Admin Specialist - Sara Group Holdings - Khobar, Saudi Arabia

Summary

AS

Experience

Company Logo
Admin Specialist
Sara Group Holdings
Feb 2008 - Present | Khobar, Saudi Arabia

Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
Recruiting and training personnel and allocate responsibilities and office space.
Assessing staff performance and provide coaching and guidance to ensure maximum efficiency
A well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.
To ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Manage schedules and deadlines, monitor and control inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Monitor costs and expenses control to assist in budget preparation.
Oversee facilities services, maintenance activities and tradespersons.
Organize and supervise other office activities like renovations and event planning etc.
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
In-depth understanding of office management procedures and departmental and legal policies and working according to that.
Familiarity with financial and facilities management principles with proficient in MS Office, Employee Database System management
HR Process Re-engineering, HR Forms and Formats, Job Descriptions, HR Policy and Procedure Manual, Manpower Planning and Budgeting System.
Recruitment, job placement and interviewing along with New Employee Orientation Program
Managing Leave Compensation and Benefit calculation fare quote for budget calculation for ticket or cash leave benefit for staff and Controlling Leave process to be match with policy and procedures and providing the benefits details to the accuracy.
Managing for employee and guest’s accommodation, hotel arrangement, travelling arrangement with cost control and further providing assistance for Visa from the embassies of various countries.
Managing Invoice submittal with supportive documents as expenses
Medical Insurance for employees and dependents for the Group with follow up with Hospitals and Medical Insurances provider along with Managing Medical Claims for the employee
Managing Life Insurance of the employee

Company Logo
Office Manager
RDE FOR TRADING, KHOBAR
Apr 2005 - Feb 2008 | Khobar, Saudi Arabia

Provide general administrative assistance to office staff to include copying, faxing, filing, and Spread sheet work and presentation preparation as necessary. Acquire and maintain a good understanding of companies business in order to provide optimal customer service. 
Uses initiative to relieve executives of detail work with meeting organization and calendar management
Arrange travel for regional office staff including air, rail, car service and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies are followed and that proper and organized documentation is provided to support the report.
 Vendor Management, Vendor Registration in Saudi Aramco, Sabic, Marafiq etc.
Managing issuance of ID, renewal and other related to access of staff in SAUDI ARAMCO in SAP.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software.
Create, transcribe, and distribute meeting agendas and minutes.
Manage hard copy and electronic filing system,
Daily attendance of office staff, follow up with clients, candidates and other offices.
Recruitment of new candidates from overseas as well as local suppliers.
Responsibility for office equipment safety and maintenance
Finding new suppliers in various items on Internet and negotiating with them for the sub agency for various products.
Documents validity schedule control for renewal of Iqama, driving license, Staff Vendor ID and CR.
Liaison to other offices to ensure that office needs are communicated. This includes coordination of on-boarding of new hires, processing requisitions, office event planning and participation in group-wide initiatives as assigned (i.e., conference coordination, offsite planning, etc.).
Provide general administrative assistance to office staff to include copying, faxing, filing, spread sheet work and presentation preparation as necessary. Acquire and maintain a good understanding of companies business in order to provide optimal customer service. 
Uses initiative to relieve executives of detail work. Meeting organization and calendar management
Arrange travel for regional office staff including air, rail, car service and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies are followed and that proper and organized documentation is provided to support the report.
Supply Inventory management in order and maintain inventory of office, stationery and other supplies

Company Logo
MAHMOUD AL MAGRABI CONTRACTING EST
Office Administraitor
Oct 2004 - Mar 2005 | Dammam, Saudi Arabia

Enter reminder information, work with CPA on maintaining Asset List and reconcile petty cash, general office duties, filing and backup of data.
Order office supplies with setup and maintain new customers in ERP system, setup and maintain new agreements for our customers, send weekly reminders of the following weeks in Invoicing.
Miscellaneous tasks assigned by Management time to time in assigned project.
Work in both a team setting and independently in order to complete the assignment
Recruiting, Maintain a calendar of area job fairs, attend various career Job Fairs, provide the initial phone interview for potential new hires
Have all required New Hire forms completed, advise our drug testing vendor of needed test
If employee leaves, be sure all items that were checked out to them has been turned in
Good team player and responsibly delivers results that benefit our Customers and myIT.com.
Working with business ethics and treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethics; upholds organizational values, Initiative.
Search out new tasks and expand abilities professionally and personally, Balances team and individual responsibilities; exhibits objectivity and openness to others’ view; gives and welcomes feedback; contributes to building a positive team spirit, Identifies problems in a timely manner; gathers and analyses information skilfully; develops alternative solutions; resolves problems in early stages; works well in group problem solving situations
Provide our customers with the best possible service to meet their needs
Lead and manage the day-to-day recruitment activities within the Human Resource department to ensure standards are followed also Research, plan and participate in recruitment trips to key Employment markets, Conduct interviews with all management candidates.
Direct the internal posting process, ensuring all candidates are interviewed, coach and counsel department leaders to formulate effective recruitment and succession strategies including the creation develop and maintain relationships with leading recruitment offices, participate in on-campus recruitment and coordinate any Management Training or Internship Programs
Manage the recruitment advertising budget and coordinate all website and print advertising
Follow departmental policies and procedures along with all safety policies and other duties as assigned
Work closely with CEO on managing all tasks assigned, Answer and direct phone calls, organize and schedule appointments, Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms, assist in the preparation of regularly scheduled reports and develop and maintain a filing system
Update and maintain office policies and procedures and order office supplies and research new deals, suppliers maintain contact lists, book travel arrangements and Submit and reconcile expense reports.
Provide general support to visitors, act as the point of contact for internal and external clients, liaise with executive and senior administrative assistants to handle requests and queries from Sr. managers
Coordinate company activities including training and workshops with hotels, print-shops, designers, etc. and implement and maintain document control processes and procedures.
Develop and maintain the Document Management System, manage all flows of company\'s documents either in electronic form or on paper support, ensure Document Management accordingly to established procedures or standards. (Documents numbering, formats, issuance, review, dispatch, recording and archiving) and ensuring the use of standardized forms and templates.

Education

Indian Institute of Management
Master, Masters, Masters in Business Administration, MBA IN HR AND ADMIN‎
Administration
2020
T.D.B. College
Bachelor, Bachelors, , Bachelor of Science‎
Physics, Chemistry, Maths
1997

Skills

Beginner and be able to communicate effectively to Sales
Beginner comm
Expert hardworking
Expert mature
Beginner Advance level in written and verbal communication
Beginner Analytical Skills
Beginner At ease with numbers and financials
Expert Branch Administration
Expert Businees Development
Beginner Comfortable to work during evening shift on a
Beginner Effective communication with all levels and types
Beginner Excellent calendar management skills
Beginner Integrity: should apply strong ethical behaviors
Expert Managing Midsize Teams - 5 to 20 People
Expert Willing to meet set our targets
Expert طلاقة في اللغة الإنجليزية

Languages

Expert English

Companies Followed