Posted Mar 07, 2023 178 views
We are looking for a young & experienced Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. The candidate will work closely with the President & CEO and / or Managing Director of the company.
Main Responsibilities:
1. Provide full support for the President and / or Managing Director on a variety of tasks and different project as when required
2. Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the President's and/or Managing Director’s behalf;
3. Make travel, airlines, visa and hotel arrangements
4. Manage the President's and/or Managing Director's calendar, maintain diary arrange meetings and appointments and provide reminders
5. Produce documents, briefings, reports & presentations
6. Deal with incoming emails and correspond in behalf of the President and/or Managing Director if required
7. Maintains confidentiality and uses a high degree of discretion
8. Take instructions through flexible communication channels including Whatsapp
9. Research and purchase items as requested
10. To do sourcing for projects/tenders and products when needed
11. Act as a liaison between the management and other senior executives or corporate officers.
Requirement & Qualifications:
1. Must have 3-5 years of experience as CEO and / or Managing Director’s Executive Assistant
2. Must be a B.B.A. Business Graduate but preferably with an MBA
4. Confident, mature and strong communication skills
5. Excellent oral & written communication
6. Exceptional organizational skills, good in filling and ability to multitask
7. Time management skills and ability to meet deadline
8. Ability to finish tasks smoothly on his own
9. Proficient in Microsoft office, Microsoft excel and any other software
10. Pro-active & problem solver
11. Will be able to act on urgent instructions after office hours when needed
12. Must have an ability to answer management emails on his own and having shorthand using word abbreviations when having dictation
13. Ability to remind the management of their meetings and helping them in tasks and time management
14. With an outstanding typing skills/speed
15. Ability to share calendar, appointments through google
16. With full knowledge of Zoom/Microsoft Teams calls and arranging scheduled invitations.
Job Details
Bassam International
