Performs routine office duties such as answering phones, filing, photocopying, shredding,
Manages calendars and multiple schedules to ensure the executives’ attendance at scheduled, critical meetings.
Summaries, documents and prepares miscellaneous background documents as necessary.
Maintains respective departmental contact lists, forms and handbooks within the shared drives.
Receives, distributes and evaluates mail to identify those items requiring priority attention of the respective division/department.
Compiles, coordinates and enters data into various databases including recurring report due dates, controlled correspondences.
Receives and screens communications to the respective Division/Department Head, including telephone calls and e-mail messages, and provides assistance using independent judgment to determine that which requires priority attention; priorities, channels, and facilitates
Communications with other departments.
Independently responds to letters and general correspondence of a routine nature.
Makes travel arrangements for the respective Division/Department Head and other senior leaders in the Division/Department; maintains appointment schedules and calendars for the department; arranges meetings and conferences.
Attends committee and other meetings and takes minutes, as directed.
Facilitates communications with internal and external contacts by screening calls, visitors, mail, answering questions and furnishing information or referring to appropriate responder.