Please turn on your javascript Mustafa Khalawi - Admin Officer - Advanced International Generations Schools - Jeddah, Saudi Arabia

Summary

To succeed in an environment of growth and excellence and earn a job which provides me job satisfaction and self-development and help me achieve personal as well as organizational goals, with an aim to strive for the upliftment of the organization with sincerity and dedication.

Experience

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Admin Officer
Advanced International Generations Schools
Sep 2018 - Present | Jeddah, Saudi Arabia

1- Responsible and manage for all issues related to the school compound (accommodation provided to international staff) such as Units availability, health and safety implementation in the units, maintenance, arrangements,
2- agreement with the compound administration, furniture, inventory, utility bills, payment requests, handing over units to employees, and being the contact person for the staff for any urgent issues.
3- Responsible for the school busses & supervise and manage the school drivers, busses maintenance and registration, busses assigned trips (between schools buildings, transportation for employees from / to the compound), busses assigned for purchasing schools items
4- Responsible for employees annual tickets booking
5- Responsible for initiating hotel agreements to get good corporate rates.
6- Responsible for employees engagements and activities (Ramadan Iftar, start and end of the academic year gathering, open day, agreements for employees to support staff retention, etc.)
6- Responsible for the HR petty cash
7- Responsible to arrange for medical checkup for the new international staff.
8- Follow up daily Admin related tasks assigned by Management.
9- Supervising the reception team and assign their duties
10- Supervise the canteen team and its requirements
11- Responsible and manage the meeting rooms for all meetings arrangements.
12- Support my team in the HR department when needed (recruitment, government relations & visas, invoices payments, etc.)

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Work Place Services Officer
Ahmed Mohammed Saleh Baeshen
Apr 2016 - Apr 2018 | Jeddah, Saudi Arabia

1- Administration of Ticket bookings, visas with provided through the travel agency.
2- Disposal and selling of fixed assets, maintenance of former TEAYANA employees housing units and Tea Factory.
3- Responsible for all companys events & activities arrangements.
4- Responsible for providing guidance to other departments about all HR related issues and answer all the administrative inquires by other employees.
5- Prepare all HR required documentation and logistics (i.e. offer letters, new joiners info packs, Business Cards, Letterheads, etc.)
6- Responsible for employees files and maintain updated files.
7- Support my team in the HR department when needed
8- Coordinate with payroll department to ensure that any changes are reflected.
9- Manage and update internal records.
10- Provide high level of customer service toward company employees.
11- Ad-hoc office administration.
12- Full usage of Oracle (POs issuing).
Administration of all Mobile, and Internet services (STC, MOBILY, ZAIN) with the IT department.

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Human Resources Officer
Ahmed Mohammed Saleh Baeshen
Aug 2015 - Apr 2016 | Jeddah, Saudi Arabia

1- Responsible for all HR operational work in the factory.
2- Assist and follow up with HR team in Head Office (Municipality (Baladiya) Cards, Civil Defense licenses, Investigation, attendees, Interviews and new employees visitor),
3- Project management, assisting in major projects related to the Corporate Services Division, in terms of logistics, and delivery. i.e.
4- moving the employees, and assets to new offices, assisting in Corporate activities logistics to ensure that these events are conducted perfectly, unifying Factory employees uniforms, 5- renovation of existing offices (follow-ups in terms of new furniture, and Municipality,
6- Respond to all HR Administration related queries at the factory.

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Heath and Education Sales Senior Officer
MOBILY
Jan 2015 - Aug 2015 | Jeddah, Saudi Arabia

1- Development for Sales for Health and Education company for (GSM, Data Solutions.
IPVPN, DIA, Ethernet, IBM Solutions, HMS, Data Center).
2- Working as a supervisor with a team of personnel in Customer Service.
3- Assists in providing logistical scheduling in sales project.
4- Conduct site survey on areas of services.

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Sales Key Account Senior Officer
MOBILY
Jan 2013 - Jan 2015 | Jeddah, Saudi Arabia

1- Responsible & Sales for key accounts company for (GSM, Data Solutions, IPVPN, DIA, Ethernet, IBM Solutions, HMS, Data Center).
2- Working as a supervisor with a team of personnel in Customer Service.
3- Assist in providing logistical scheduling for sales project.
4- Conduct site survey on areas of services.

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Sales Key Account Executive
MOBILY
Aug 2010 - Dec 2013 | Jeddah, Saudi Arabia

Responsible for companies account sales (GSM, Data Solutions, IPVPN, DIA, Ethernet, IBM Solutions, HMS, Data Center).

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Data Support Representative
MOBILY
Jan 2009 - Jul 2010 | Jeddah, Saudi Arabia

Resolving problems related to contracts for (GSM, Blackberry & Devices, Network SIM)

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Support at Project Management Coordinator
MOBILY
Aug 2008 - Dec 2008 | Jeddah, Saudi Arabia

Solved IVR issue for customer care caller and unblock his IVR call track.

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VIP Customer Consultant in Customer Service
MOBILY
Dec 2007 - Jul 2008 | Jeddah, Saudi Arabia

Received the call from the Raqi & Royal customers to solve or advise on their requests or escalate their requests to upper departments to solve their issues.

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Customer Center Representative
MOBILY
Sep 2006 - Nov 2007 | Jeddah, Saudi Arabia

Received calls from the customer to solve or advise on their requests or escalate their requests to upper departments to solve their issues.

Education

King Abdulaziz University
Bachelor, Bachelors, Bachelors, Bachelors, Bachelors in Business Administration, Administration‎
Human Resources Management
CGPA 2.8/5
2015
معهد السعودي الالماني
Diploma, Diploma, Diploma, Diploma, دارة صحية‎
إدارة صحية
Incomplete
2008

Skills

3 Years Communities
2 Years Leadership
4 Years Microsoft Office
3 Years Operations Management
5+ Years Problem Solving
5+ Years Teamwork

Languages

Expert Arabic
Expert English