Key Responsibilities:
• Follow up with internal & external teams in managing logistics for meetings like board meetings, other internal and external meetings. Remind participants of various meetings ahead of schedule
• Set up & maintain updated documents for the director’s meetings. Maintain minutes of meetings, issue notes and management directives to concerned staff for effective implementation of policies and orders
• Acquaint employees with corporate governance requirements and internal policies for implementing the same in day to day business transactions
• Coordinate with the Controller in drafting internal / external correspondence as well as in investigating fraud cases in compliance to organizational policies and procedures
• Manage day to day administrative aspects including interacting with vendors for maintaining department purchases and resolving various operational issues
• Coordinate recruitment & selection including background and reference checks of potential candidates prior to final selection
• Prepare & present various status reports for the senior management and other stakeholders to enable effective decision making

Administration Assistant to Group Financial Controller Department

Key Responsibilities:
• Coordinated with the Controller in managing activities related to Ordinary and Ex-ordinary General Assembly in compliance to corporate governance requirements and internal policies
• Assisted the controller in recruiting & selection, conducting reference & background checks and administering assessment devices
• Prepared internal & external correspondences and rendered administrative and logistic support in investigating fraud cases
• Drafted & presented various correspondence/reports to receiving parties and maintained updated documentation of organizational files and records based on statutory and audit requirements
• Maintained updated appointment calendar for the Controller and prepared schedules for various meetings. Maintained minutes of meetings and disseminated management directives to various stakeholders
• Managed day to day administrative aspects of the department in compliance to organizational policies and procedures for maintaining seamless operations
• Maintained corporate records including meeting records and board member files; reviewing corporate minutes, resolutions, consents, etc.
• Assisted to selected boards and committees, including agenda development, material preparation, coordination and distribution, attended meetings as requested, and ensuring appropriate meeting follow-up
• Tracked key corporate governance metrics like board member attendance, diversity, board/committee meeting material preparation; Provided assistance with various corporate governance related activities