• Received requests for procurement of materials and services from various departments, consolidated the same, according to group of materials and type of services.
• Invited quotations from registered vendors of the company, in standard format with terms and conditions, according to material group and service type.
• Tabulated quotations received, according to the material group and service type, for comparative statement of quotations and selected vendors quoting most competitive prices and terms and conditions.
• Negotiated best prices and terms and conditions, finalized, authorized and released orders and contracts on vendors, contractors/ service providers for execution.
• Followed up with vendors and service providers for delivery of materials and services, as per delivery schedules and requirements, specified in purchase orders and contracts.
• Verified bills received from vendors and service providers with supporting documents, scrutinized the same with prices and other terms and conditions as per purchase order and contract and forwarded the same to bill payment section.
• Received requests for quotations from supervising engineer for different spare parts and maintenance services from vendors and service providers, arranged the same from the market for handing over to the concerned engineer

• Established purchase procedure to be followed for procurement of materials, which were traded by the company and used for contractual work.
• Developed list of vendors with complete list of their contact details, in case they are the authorized dealers, names of their principals, their credentials, price lists of products.
• Consolidated the data collected from the vendors and placed recommendation for selected vendors with justifications, for management approval for enlistment.
• Documented the purchase procedure in the form of a manual, enumerating the steps to be followed for enlistment of new vendors, the procedure for obtaining offers with designations of approving authorities.
• On receipt of requests from sales department for safety materials, collected quotations from the enlisted vendors and/ or manufacturers’ authorized dealers to the sales department, for negotiations and finalization.
• Recommended appropriate organization structure with reporting relationships, authorities and responsibilities, manpower based on the volume of work to the management for consideration and approval.

• Collected data on past consumption pattern of materials and services required by central administration department and computer section on daily, monthly and periodic basis.
• Maintained and continuously updated list of registered vendors for different types of materials and services to facilitate availability of information with appropriate persons.
• Invited quotations from company’s enlisted vendors for different types of regularly consumed materials for entering into annual contracts.
• Consolidated the valid offers received from vendors for selection of lowest bidders for negotiation and finalization of annual contracts.
• Recommended negotiated prices and competitive terms and conditions, along with the names of the vendors, for management approval.
• Released annual contracts for regularly consumed items and purchase orders for items with unpredictable consumption pattern on receipt of specific requests.
• Followed up supplies as per delivery schedules and specific requirements on demand from the user departments from time to time.

• Responsible for supplying construction equipment and material to schools, government organizations, hospitals etc. based on specific customer requirements.
• In-charge of order fulfillment in the prescribed manner within the scope of the contract ensuring compliance with agreed terms and conditions.
• Communicated with customers to expedite payments for orders delivered, resolved invoice discrepancies (if any) in conjunction with the accounting department and maintained detailed records in the company’s internal system