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Job Description

Objective of Position

Under the general direction of the MD/CEO of Jzala Trade and Real Estate Investment, this position performs executive secretarial tasks; relieving the MD/CEO of administrative detail by receiving and handling inquiries, complaints, and requests related to departmental activities from department heads, subsidiaries GMs, and partners. The incumbent is appointed by the MD/CEO and serves at his discretion. Incumbents may be expected to work over-time to provide clerical services at various scheduled meetings. The Executive secretary will be required to provide a high-level of administrative assistance and perform a variety of clerical duties for the Executive Office.

Key Areas of Responsibility

·       Maintain schedules and appointments of General manager and senior staff within the company.

·       Screen phone calls and visitors, and direct others to the concerned personnel/departments.

·       Arrange meetings and make necessary preparations.

·       Prepare meeting agendas and attend meetings in order to record minutes in Arabic/English, compile and distribute.

·       Communicate management correspondence and Follow-up with participants to ensure that resolutions and recommendations made at meetings are implemented.

·       Notifying departments or officials to be visited, provide access/advise for visitors.

·       Handle requests /inquiries from other departments and resolve or assist in resolving a variety of inquiries/complaints made by partners or staff.

·       Receive, review and sort all incoming correspondences thru mail, faxes, e-mails.

·       Prepare responses to correspondences pertaining to routine and technical inquiries in Arabic/English languages.

·       Compose complex replies/letters to non-routine inquiries in Arabic and English languages for the review and signature of senior staff members.

·       Type memoranda, letters, compile and transcribe reports in Arabic/English languages using Word processor.

·       Coordinate management operational and development meetings, monitor and supervise the performance and work done by subordinate clerical staff if necessary.

·       Maintain a filing system and keeping records pertaining to reports and correspondence concerning the Company.

Key Qualifications

Applications from Female, Male candidates are welcomed for those who meet the following criteria:

  • demonstrate at least 5 years’ experience in a similar role providing administrative assistance to Senior Management.
  • Nationality: Saudi nationality ONLY.
  • Diploma in Administration, English or Computer
  • Fluent in English and Arabic.
  • Ability to complete given assignments efficiently and in a timely and effective manner.
  • Knowledgeable in the body of rules and operations applied to administrative and clerical duties.
  • Ability to adapt and accept the additional and new working methods for the benefit of the department and corporation.
  • Create a comfortable and pleasant work environment and able to work under stress and demanding atmosphere.
  • Highly skilled in computer programs e.g. MS Word, Excel, PowerPoint, and Outlook.
  • Able to obtain required information from a variety of sources independently.
  • Able to develop a good relationship with senior staff and colleagues.

Job Details

Industry:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Gender:
No Preference
Minimum Education:
Diploma
Career Level:
Experienced Professional
Minimum Experience:
5 Years
Apply Before:
Jun 13, 2018
Posting Date:
May 14, 2018
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Jzala Trade and Real Estate Investment

Investments · 51-100 employees - Riyadh

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