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Job Description

1. Types, distributes and files reports, letters and inter-departmental memorandums and all related correspondence.

2. Takes minutes during Department Heads/Executive Committee meetings and at other meetings whenever required.

3. Receives and monitors all incoming calls to Vice President / General Manager’s office.

4. Preparation of reports as required by the offices

5. Maintains and updates a follow up file for the purpose of reminding VP/GM of functions, events, meetings appointments and other related matters.

6. Receives sorts and distributes mail to all connected departments. Also responsible for stamping mail/monitors house DHL dispatches/receipts.

7. Handles all confidential correspondence.

8. Maintains and controls office supplies stock.

9. Keep record of Departments Heads vacation schedules.

10. Receives and attends callers to Vice President / General Manager’s office.

11. Raises and follows up on maintenance orders as appropriate.

12. Ensures the filing is up to standard and easily accessible.

13. Maintains good rapport with all employees.

14. Ensures that secretarial equipment is always in good operational condition.

Complies with hotel’s Health, safety & Hygiene policy

Job Details

Total Positions:
1 Post
Job Type:
Job Location:
Minimum Education:
Career Level:
Experienced Professional
Minimum Experience:
5 Years
Work Permit:
Saudi Arabia
Apply Before:
Mar 13, 2018
Posting Date:
Dec 13, 2017
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Elaf Group

Hospitality · 1001-1500 employees - Jeddah

Elaf hotels management expertise and international standard of services and facilities, together with its unrivalled knowledge of market conditions throughout the kingdom of Saudi Arabia and Middle East has made Elaf hotels company the first hotels company to be awarded the ISO 9001 in the Middle ...Read More

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