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Executive Secretary

Elaf Group Verified

Jeddah , Saudi Arabia

Posted Nov 19, 2017 1820 views

SAR. 4,000 - 6,000/Month

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Job Description

  1. Types, distributes and files reports, letters pertaining to the Owning Company, other commercial properties managed and operated by EHC in Saudi Arabia (AHB/QCA/TIF) as well as inter-departmental memorandums and all related correspondence.

  2. Takes minutes during Department Heads/Executive Committee meetings and at other meetings whenever required.

  3. Receives and monitors all incoming calls to GM’s Office.

  4. Preparation of reports as required by the offices of the ACE/RCE.

  5. Maintains and updates a follow up file for the purpose of reminding VP/GM of functions, events, meetings appointments and other related matters.

  6. Receives sorts and distributes mail to all departments. Also responsible for stamping hotel mail/monitors house DHL dispatches/receipts.

  7. Handles all confidential correspondence.

  8. Maintains and controls office supplies stock.

  9. Keep record of Departments Heads vacation schedules.

  10. Receives and attends callers to RVPO/GM office.

  11. Raises and follows up on maintenance orders as appropriate.

  12. Ensures the filing is up to standard and easily accessible.

  13. Maintains good rapport with all employees.

  14. Ensures that secretarial equipment is always in good operational condition.

    Complies with hotel’s Health, safety & Hygiene policy

Job Details

Total Positions:
1 Post
Job Type:
Full Time/Permanent
Job Location:
No Preference
Minimum Education:
High School or Less
Career Level:
Experienced Professional
Minimum Experience:
2 Years
Work Permit:
Saudi Arabia
Apply Before:
Feb 19, 2018
Posting Date:
Nov 19, 2017
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Elaf Group

Hospitality · 1001-1500 employees - Jeddah

Elaf hotels management expertise and international standard of services and facilities, together with its unrivalled knowledge of market conditions throughout the kingdom of Saudi Arabia and Middle East has made Elaf hotels company the first hotels company to be awarded the ISO 9001 in the Middle ...Read More

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