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Job Description

- Provide a service to all members of the board in connection to their roles as directors.

- Support the chairman in all aspects of his/her job

- Compilation and management of company files (articles of incorporation, regulations, share register, minutes, monthly reports and annual report, etc.)

- Compilation and periodic update of a meetings folder for board meetings, containing all the necessary documents enabling members of the board to effectively carry out their duties

- Assist with the preparation and amendment of organizational regulations, allocation of authority document, corporate governance and risk management guidelines

- Preparation of invitations to board meetings and the AGM, in consultation with the chairman of the board

- Timely delivery of the necessary documents for board meetings and the AGM

- Reservation and organization of premises, technical facilities for board meetings, the AGM and other meetings in consultation with the chairman

- Taking minutes at board meetings, the AGM and other meetings on the request of the chairman (such as committee meetings, strategy meetings, etc.) and delivery of final minutes within 14 days to all individuals on the distribution list

- Create and update the pending items/open issues list for the board of directors and the executive management

- Application for registration of changes and deletions in the commercial register

- Assist in the design and content of the annual report, particularly in the areas on corporate governance and compliance

- Informing members of the board on any changes in legislation or law, as necessary and helpful for the board’s ability to exercise their duties

- Assist in the set up and support of legal management (drafting of contacts, review of contracts, terms and conditions) to the extent required by the board of directors

- Verification of selection, involvement and operation of external lawyers

- Legal advice and support in areas of corporate law, employment law, contract law and intellectual property, to the extent required by the board of directors, but at least during board meetings and AGMs

- Annual reporting to auditors on any current litigation


- Integrity, loyalty, and discrete personality
- Team work and service orientation
- Self motivated and self starter/initiative
- High degree of availability
- Experienced with minute taking and management of the office
- Proficiency in English
- Knowledge of corporate governance and compliance
- Ability to deal with the necessary technical equipment (laptops, projector, etc.)
- Legal Experience and Knowledge

Job Details

Total Positions:
1 Post
Job Type:
Full Time/Permanent
Job Location:
No Preference
Minimum Education:
Career Level:
Experienced Professional
Minimum Experience:
8 Years
Work Permit:
Saudi Arabia
Apply Before:
Jun 17, 2018
Posting Date:
Dec 17, 2017
Show fewer details Read full job description

Bidaya Home Finance

Real Estate/Property · 51-100 employees - Riyadh

BIDAYA Home Finance has been launched as a national real estate finance company for Saudi Arabia in 2015. Headquartered in Riyadh, BIDAYA is licensed under the Saudi Arabian Monetary Agency (SAMA), and offers professional and reliable sharia’a compliant financial solutions to both customers and part ...Read More