Site Admin / Document Controller


Riyadh , Saudi Arabia

Posted May 22, 2019 423 views

SR. 4,000 - 5,000/Month

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Job Description

·         Prepare the technical submittals all discipline wise Material, Documents, RFI, Transmittal, Drawings, IR & Others.

·         Prepare the status report all discipline wise, Approved, Approved As Noted, Close Out, For Information, Not Required, On Hold, Pending with Consultant/Client, Receipt Acknowledge, Revise – Resubmit, Rejected - Resubmit, Rejected, Superseded.

·         Prepare the weekly and monthly status reports.

·         Maintain documents control register for incoming and outgoing documents.

·         Coordinate all activities related to Documents Control procedure.

·         Ensure that the latest provision of work instruction, policies and procedures are kept updated continuously.

·         Index the computer record regularly easy tracking and tracing documents.

·         Update all hard copy & soft copy of documents.

·         Handle total filing system and maintaining all records.

·         Orientation of new, known and unknown Organization National and international Contractors/Designers/ VIP’s and supplier (Materials/Spares etc.) regarding as per their subject, E.G.

·         Business Meetings/ Introduction of companies or an appointment and its relevant to good care of Guest

·         Hospitality etc. So as keep a good prestige for the company.

·         Preparing and sending file, Memo, Letter & Emails.

·         Setup and maintain filling and retrieval system Cardex filling system.

·         Carryout complete independent and routine correspondence to different suppliers and calling (National&

·         International) for Tender/quotation on emergency need/requirements of Spares for Organization Company

·         Fixing schedule and manage directors/Manager appointments, meetings travels plan etc.

·         Maintain projects files / records of drawings not limited with following i.e. shop drawings, As built drawing, Material Submittal Tracking list. Inspection request, and as well as maintain the Delay, Weekly, & Monthly Progress reports and programmed of work and having command on easy retrieval of all records related Engineers and project Planning records.

·         Maintain “Project Department” personal files and holidays schedule and requirement, information and procedural matters.

·         Assist Engineer in Administrative tasks, proposals preparation and presentation.

·         Maintain project departments library archives, Catalogues and technical literature

Job Details

Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Job Location:
Minimum Education:
Career Level:
Experienced Professional
Minimum Experience:
7 Years
Apply Before:
Jun 22, 2019
Posting Date:
May 22, 2019
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Construction/Cement/Metals · 601-1000 employees - Riyadh