Posted Nov 01, 2018 33 views
Job Objective:
To manage the office filing system and perform duties of a secretary.
Responsibilities
1. Filing (Faxes/Memo/Circulars)
- Maintain index.
- Maintain out-going register.
- Keep record.
2. Memos etc.
- Receive subject matter.
- Draft accordingly.
- Submit for approval.
3. Presentation folders
- Prepare as required.
4. Minutes of Meetings
- Attend meetings.
- Take notes.
- Prepare drafts of minutes and forward to the concerned.
- Keep record.
5. Contracts
- Receive fax/memo/letter or other form of correspondence from client/customer.
- Forward to concerned Head of Department.
- Assist Management in preparing required documentation.
6. Filing
- Maintain index.
- Maintain out-going register.
- Keep record.
7. Stationery
Department Requests:
- Receiving requests from Departments.
- Check against record through accounts.
- Have approved by Deputy General Manager.
- Forward to purchaser.
- Distribute if required.
- Keep record.
Printed for Stores:
- Prepare yearly stock inventory.
- Prepare indent for order.
- Have approved by Deputy General Manager.
- Place order.
- Receive on completion from printer/stationer.
- Reconcile, Stock and keep record.
8. Memos etc.
- Receive subject matter.
- Draft accordingly.
- Submit for approval.
- Finalize.
- Distribute to departments if required.
- Keep record.
Skills
Job Details
Al Foadia Group
