Please turn on your javascript Secretary / Help Desk Officer Job, Riyadh, Jeddah, Al Foadia Group - MIHNATI.COM

Secretary / Help Desk Officer

Al Foadia Group Unverified

Multiple Cities, Saudi Arabia

Posted Nov 01, 2018 351 views Report Job

SR. 2,500 - 4,000/Month

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Job Description

Job Objective:

To manage the office filing system and perform duties of a secretary.

Responsibilities

1.    Filing (Faxes/Memo/Circulars)

- Maintain index.

- Maintain out-going register.

- Keep record.

 

2.    Memos etc.

    - Receive subject matter.

     - Draft accordingly.

     - Submit for approval.

3.    Presentation folders

-          Prepare as required.

4.    Minutes of Meetings

- Attend meetings.

- Take notes.

- Prepare drafts of minutes and forward to the concerned.

- Keep record.

5.    Contracts

- Receive fax/memo/letter or other form of correspondence from client/customer.

- Forward to concerned Head of Department.

- Assist Management in preparing required documentation.

6.    Filing

     - Maintain index.

     - Maintain out-going register.

     - Keep record.

7.    Stationery

Department Requests:

- Receiving requests from Departments.

- Check against record through accounts.

- Have approved by Deputy General Manager.

- Forward to purchaser.

- Distribute if required.

- Keep record.

Printed for Stores:

- Prepare yearly stock inventory.

- Prepare indent for order.

- Have approved by Deputy General Manager.

- Place order.

- Receive on completion from printer/stationer.

- Reconcile, Stock and keep record.

8.    Memos etc.

- Receive subject matter.

- Draft accordingly.

- Submit for approval.

- Finalize.

- Distribute to departments if required.

- Keep record.

Job Details

Industry:
Total Positions:
3 Posts
Job Shift:
First Shift (Day)
Job Type:
Full Time/Permanent
Job Location:
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
Entry Level
Minimum Experience:
5 Years
Apply Before:
Dec 01, 2018
Posting Date:
Nov 01, 2018
Show fewer details Read full job description

Al Foadia Group

Hospitality · 1001-1500 employees - Jeddah, Riyadh