Executive Secretary, Saudi Arabia

Executive Secretary

1. Prepare correspondence, reports, and materials for publications and presentations.
2. Setup Manager’s travel arrangements.
3. Setup accommodation and entertainment arrangements for company visitors.
4. Maintain Manager’s calendar.
5. Prepare and maintain Manager’s expense report.
6. Setup and coordinate meetings and conferences.
7. Create, transcribe, and distribute meeting agendas and minutes.
8. Answer telephones and handle in appropriate manner.
9. Meet and greet clients and visitors.
10. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
11. Maintain hard copy and electronic filing system.
12. Sign for UPS/Fed Ex/e packages.
13. Research, price, and purchase office furniture and supplies.
14. Coordinate project-based work.
15. Supervise support staff.
16. Other duties as assigned.

Skills

1. Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
2. Knowledge of Microsoft Office and telephone protocol.
3. Work requires willingness to work a flexible schedule and occasional overnight travel.