Administrative Assistant

Duties & responsibilities:
1. Maintain Employees files and be responsible for filing all employee related documents in the proper section of the files.

2. Perform the following mail activities:
a. Receive all incoming mail, sort and distribute to concerned parties.
b. Record and receive all incoming couriered documents and distribute to concerned parties.
c. Collect and record all outgoing couriered documents and coordinate with courier for delivery/pickup.

3. Perform the following fax/telex activities:
a. Receive all incoming faxes and ensure timely delivery to the required party.
b. Receive required outgoing faxes from the various departments and ensure their timely transmission. Once transmission is confirmed, return the original fax letter along with the fax delivery report to the originating party.

4. Ensure equipment (fax machine, printers, photo-copiers, etc) are maintained periodically and that office consumables are available at all times by coordinating with vendors and office material suppliers.

5. Receive employee leave applications, stamp them with the received date.

6. File and organize CVs from recruiting agencies / walk-in candidates and distribute to the appropriate department managers for review and feedback. Coordinate with recruiting agencies when selections are made to determine interviewing schedules, visa processing, etc.

7. Prepare offer letters for new hires and official company letters as directed by management.

8. Perform general filing and miscellaneous administrative office tasks as requested.

Applicant will be responsible for handling day to day administrative and secretarial duties as required.

Applicant must have strong computer (windows, MS Office) skills.

Strong communication (verbal and written) skills are a must.