Buyer

1. Job Purpose:

• Preparing the purchasing orders and expedite their shipment to achieve timely delivery as per Foods operation requirement .
• Efficiently manage the receipt and deliveries related to procurement of materials or document from bank . Responsible for timely scheduling and delivery of procured materials to the internal customers (departments).

2. Key Accountabilities:

• Defines buying channels and their processes within the procurement operating model
• Assists in preparing tendering documents based on the previous purchasing orders and templates, as needed
• Receives sourcing recommendations and the awarded suppliers in order to initiate the process of preparing the purchase orders
• Calculates and checks the purchase orders costs to support the generation of their invoices
• Follows-up on the purchase orders approval from ARASCO procurement management.
• invoice fulfillment in coordination with Foods procurement management
• Assists in securing the best purchasing agreements with suppliers as per Food operations’ materials specifications
• Obtains copies of the approved purchase orders in order to monitor and track their delivery as per the detailed schedules
• Follows-up on the status of the purchase orders, shipment details, and delivery dates in coordination with concerned parties
• Contacts suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and any other issues, as needed
• Responds to internal beneficiaries and suppliers inquiries about purchasing orders status, changes or cancellations
• Compares purchase orders against Delivery Notes or Certificate of Completion as part of the procurement materials receipt
• Manages the documentation process of purchase orders and invoices including the preparation and maintaining of files for each purchasing record
• Prepare purchase proposals and get necessary approvals from Assistant Procurment Directore & Procurment Directore
• Ensure that the agreed credit terms are completely utilised by Arasco and payments are made in accordance with the contractual negotiations
• Establishes and maintains strong working relationships internally with Foods functions and externally with suppliers and concerned parties
• Prepares detailed purchasing reports regarding delivery time, quality, and material specifications to facilitate the evaluation of suppliers
• Receive all the documents from different departments
• Communicate & coordinate with petty cash purchaser & the Driver for proper documentation to receive in appropriately
• Responsible to react as per Assistant Procurement Director or Procurement Director instruction to visit the various suppliers on day to day transactions.
• Responsible to collect any kind of original documents from vendors if not delivered with the delivery of goods.
• Supervised and follow-up the day to day works executed on the site.
• Responsible to handle petty cash purchased upon approval of Procurement Director.
• Responsible to collect the sample during emergency from plant and farms arrange the material on urgent basis thru petty cash purchases.
• Coordinate with bank for document transaction & correspondence if required as per directive of per Assistant Procurement Director or Procurement Director
• Responsible for transporting all local purchased items from to the vendors to facilities.
• Work as per the general directions of per Assistant Procurement Director or Procurement Director
• Responsible to check appropriate the purchased items before collecting like quantities, actual material, Source of material, as per invoice and delivery note and to be dispatched to final destination/facilities.

3. Operating Environment:

• The Purchase coordinator works in unison with the drivers from purchase departments and the departments of Arasco to ensure timely delivery of the material procured from l vendors.

4. Qualifications, Experience, Knowledge & Skills:

Qualifications : Diploma + Valid Driving License

Experience : 2 years of experience in a procurement position within a leading organization

Job specific :

• Working knowledge of procurment proceeses, poilicies & legal aspects regarding purchase.
• Working knowlegde of material sourcing & System / ISO compliance
• Ability to formulate processes related to purchase

Generic Skills:

• Working knowledge of Microsoft Office ( MS-Excel, MS- PowerPoint , MS- Word & MS – Outlook)
• Working knowledge of BaaN
• Working knowledge of English language

5. Competencies:

• Ability to work as a team and communicate with various stakeholders
• Networking skills
• Supplier development and Negotiation skills