Personnel Officer Administration, Saudi Arabia

Personnel Officer - Administration

Job Title Officer - Personnel Administration
Division / Sector HR & Admin / Corporate
Reports to Manager HR
Reported by None

Purpose of the Job (Overall accountability)
• To support Manager-HR in the provision of personnel administration services in compliance with the prescribed HR policies and procedures.
Principal responsibilities / accountabilities
• Assists in the transacting personnel-related services at the Corporate level in alignment / compliance with prevalent HR policies and procedures.
• Endorses opening of ‘new employee’ files after duly verifying the appointment-related papers that are transferred from Recruitment.
• Monitors and records absenteeism levels and provides statistical data to the Manager HR in relation to these.
• Collects leave, travel requests and immigration documentation for personnel at the head office and senior managers in the business lines to ensure the timely processing of same.
• Plans and carries out payroll related transactions every month to enable generation of accurate payroll runs every month.
• Interact with the Finance section at the Corporate level to sort out transaction-anomalies that crop up in the case of payroll entries.
• Provides Manager-HR with periodic HR reports.
• Ensures adherence to AMG’s HR policies & procedures and implements disciplinary procedures as requested by the Manager HR.
• Provides guidance to personnel officers at the Divisional level with regard to interpretation of AMG policies / procedures / forms, prevailing labour law​/​s and HR processes.
• Maintains adherence to labor laws and monitors developments​/​s in local labour laws / regulations to inform Manager-HR of those with implications on the human resource management of AMG.
• Advises HR Manager on personnel needs and concerns, and makes recommendations regarding personnel planning, procedures and transactions.
• Participates in the development of budget estimates for personnel services.
• Directs the maintenance of personnel files and records to ensure organisation and accuracy.
• Follows procedures of reporting on performance, budgets and other reports required from time to time to the Manager HR.
Note: The principal accountabilities listed above are an illustrative list and not an exhaustive list. Additional responsibilities may be added from time to time depending on organisational requirements.

Skills

Experience​/​s
Essential
• Graduate Degree in Management / Human Resource Management or similar
• 2-4 years experience in the Personnel function of a reputable diversified conglomerate including transacting for payroll runs.
• Working knowledge of both Arabic and English
Desired
• Knowledge of human resource management techniques​/​s
Personal Attributes​/​s

High level of
• Communication Skills
• Interpersonal Relationship Skills
• Mediation​/​n Skills

Medium level of
• Coordination Skills
• Organizing Skills