Office Manager, Saudi Arabia

Office Manager

•Performs administrative and secretarial duties with wide latitude for exercising discretion and judgment.

•Prepares letters, of which may be composed or compiled on the basis of personal knowledge of the subject matter. As instructed or in accordance with precedent, should be able direct mail to other staff members for their action.

• Arranges and schedules appointments for the executive, including interviewing callers, and making proper referrals; prepares material and arranges for meetings as required.

•Studies reports received checks and compares with previous reports or other data, and brings to the attention of the Executive significant items, changes, errors or omissions.

•Maintains up-to-date management manuals, directives, organizational charts for the Executive and keeps the him informed of changes.

• Sets up, maintains office files and records, keeps correspondence, and reports available for reference and efficient operation of the office.

•Maintains calendars; schedules and coordinates appointments.

•Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller​/​r to appropriate individual.

• Records and/or transcribes minutes of meetings, hearings, dictation, dialogue, etc., and produces document in draft or final format.

•Reviews outgoing correspondence, writes and edits for procedural and grammatical accuracy, conformance to general policy and factual correctness.

•Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or other companies and follows up to ensure actions are completed.

•Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.

•Other tasks as assigned.

Skills

•makes a decision or solves a problem by using logic to identify key facts, explores alternatives, and proposes quality solutions.

• reviews and/or edits documents for accuracy and completeness.

•Enters, transcribes, records, stores, or maintains information in either written or electronic form.

• Communicates fluently in English (Arabic will be an added advantage).

•Reviews and/or edits documents for accuracy and completeness.

•Uses computer word processing software and other office packages.

• Speaks clearly, concisely and effectively; listens to, and understands information and ideas as presented verbally.

•Communicates information and ideas clearly, and concisely, in writing; reads and understands information presented in writing.

•Deals with people in a manner which shows sensitivity, tact, and professionalism.

•Monitors or tracks information or data .

Education
University Degree in secretarial science or a related business field.