Job Description
Primary responsibility for the effective running of the Administration of Sales business activities. Responsible for managing the day-to-day administrative activities of the Sales members in an efficient and effective manner, providing top of the line quality support.
- Provide support and assistance to clients, and Company vendors.
- Actions/ work tasks that enable the role to achieve the job′s overall purpose.
- Adhere to the allocated budget for the Administrative function.
- Acts as an interface between Sales Team and all internal and external visitors and callers and prioritises Sales Team’s time.
- Work towards being a high quality internal service provider and to ensure that all administrative support requirements are being met.
- Provide an efficient, well maintained work environment of a high standard.
- Coordinate meeting logistics and communicate meeting agenda to the Sales Team in advance.
- Prepare correspondence independently or based on notes
- Create hassle-free logistical travel arrangements for the Sales Team and arranges for meetings/conferences.
- Prepare power point presentations/excel files.
- Manage expense claims, ensuring timely & accurate submission and payment.
- Manages the calendar /diary of the Sales Team.
- Maintains highly confidential files and records, and maintain an efficient filing system.
- Sets up systems to ensure that the Sales Team’s workload are correctly prioritized
- Record annual leave and sick leave for the Sales Team and their direct reports as well as record the attendance for FPCs.
- Provide timely submission to HR.
- Collect and record daily sales activities from received from sales.
- Act in accordance with regulations.
- Create an environment of teamwork within the team.
- Act as a key resource and liaison to other functional. areas of Legal & General’s business, building productive cross-functional relationships.
- To manage internal and external contacts.
Skills
- University Degree.
- Knowledge of Administrative systems and processes.
- Excellent computer skills.
- Planning and Coordination Skills.
- Effective communication skills.
- Capable of maintaining confidentiality of data
- 2-3 years of experience in a similar role in Secretarial role.
- Overall work experience of 5+ years.