Posted Sep 29, 2014 3 views
1. Job Purpose:
- Preparing documents required by the government for receiving of shipment. He acts as an intermediary between importers, transport companies, and the port authorities.
2. Key Accountabilities:
· Coordinates with Foods procurement related personnel to collect the L/C, all clearance documents required.
· Monitors any updates with regards to clearance procedures and policies stated by the relevant port and government authorities.
· Manages all documentations and communications with the port authorities to ensure that the shipment can be cleared in a timely manner.
· Manages the outsourced clearance service to ensure service excellence and provides guidelines and inputs when required.
· Coordinates with shipping companies and clearing agencies to collect shipping quotes and information, as per Foods business operations.
· Tracks transportation of shipments and imported goods from port to final destination.
· Reconciles daily shipping data and archives files containing the shipments reports and related correspondents.
· Prepares all clearance documents, prior to shipment arrival, and sends them to the designated agent at the port.
· Follows-up post shipment arrival with port authorities and clearance agencies for acquiring the required permission.
· Oversees all shipments to ensure Foods procurement requirements are met and highlights any mismatched details to negotiate alternative solutions.
· Manages the relationships between Foods and clearance agents and evaluates their performance.
· Ensures service provided by the clearance agents is efficient, effective and meets the needs of Foods procurement.
· Implements new policies, standard operating procedures and initiatives as directed by Manager.
· Prepares progress reports to Deputy Clearance Manager & Procurement Director regarding the status of clearance requests;
· Country of origin.
· Coordinate to share future shipment information and documents with the Deputy Manager – Clearance.
· Maintain preserve all documents for easy retrieval in the future.
· Request and receive payment required by Finance from relevant authority (Customs, seaport, etc.).
· Settle and receive payments from Finance.
· Receive the gate passes after the delivery of shipments is complete.
· Settle container deposit amounts with agents and Finance.
· Follow up on the settlement of refundable Customs from the relevant authority.
3. Operating Environment:
- Office position with many field visits, either within ARASCO or externally numerous authorities such as the Riyadh port, airport, Customs, etc.
4. Qualifications, Experience, Knowledge & Skills:
Qualifications :
- A minimum of high school degree is required.+ Valid Driving License.
Experience:
- A minimum of 2 years of experience is required in a similar role, such as documentation and coordination in an overseas purchasing function.
Job specific Skills :
- Working knowledge of purchase proceeses.
Generic Skills:
- Working knowledge of scheduling and optimization.
- Working knowledge of Arabic & English.
- Driving license.
5. Competencies:
- People co-ordination and networking skills.
- Documentation and follow up skills.
- Eye for detailing.
Job Details
ARASCO Foods
Arasco Foods continuously pursues its journey to have a firm and quick plan to assume the leading initiative in the poultry sector greatly growing in the Kingdom. Arasco Foods has become amongst the most significant producers of poultry in the Kingdom and markets its products under the brand name “entaj”. Its production capacity reaches over 40 million birds annually, hence ranking it as one of the fastest growing amongst chicken producers in the Kingdom and this is despite the company’s relatively recent inception.
