Assistant Procurment Director

1. Job Purpose:

• Responsible for the execution of overseas or local purchasing of quality materials, supplies, and equipment at the lowest total cost and maximum value to Foods business operations.
• Efficiently manage the operational issues related to purchase of materials. Assimilate short term material requirements & ensure that material is available with optimal combination of cost, quality & delivery on time.
• Managing the tendering and supplier awarding processes.

• Oversees the implementation of procurement policies, processes, and procedures
• Reviews major incoming enquiries and clarifications from Foods or other SBU functions regarding all purchasing related requests
• Reviews and approves tendering documents (RFx) for major requests and identifies suppliers from the Approved Suppliers List
• Contributes in the process of pre-selecting and evaluating of bidders
• Leading sourcing and tendering negotiations for Foods procurement
• Reviews contracts ensuring all clauses are accurate and approved as per the authenticated templates and memos
• Ensures successful contract management processes and activities in coordination with ARASCO contract management policies, as needed
• Monitors contract compliance and resolution of contract performance
• Reviews drafted purchase orders and coordinates their submission to ARASCO procurement to obtain their approval and process their invoices
• Evaluates supplier performance and competitive positioning to ensure the best quality, price and delivery of purchased materials
• Reviews supplier reports and establishes strategic supplier contacts in the interest of optimizing and intensifying their collaboration with Foods procurement
• Monitors the tracking activities regarding the delivery of shipments and confirms that the purchase orders details are met
• Monitors all overseas and local purchasing processes and resolves any escalations or delays
• Sets performance targets with key stakeholders and manages ongoing evaluation process
• Supports the establishment of internal communications between Foods procurement and other Foods functions
• Prepares summarized reports for all overseas and local purchases to Foods Procurement Director.
• Full support to execute the projects requirement and execute all the requirements.
• Coordinate with Finance department for establishing LC for the overseas or if needed for local suppliers.

• Take Initiatives necessary to support the sub-ordinates to meet the operational requirement.
• Develops and documents the process of supplier selection from
• Consolidates procurement requirements and prepares quotations and tendering documents (RFx) as per procurement policies
• Sends the RFx to potential suppliers as per the Approved Supplier List and obtains their receipt confirmation, as needed
• Prepares invitation-of-bid forms, and mails them to suppliers, or distributes forms for public posting
• Replies to any clarifications from suppliers regarding Foods tenders in a timely manner
• Manages Foods tenders negotiations under the leadership of the Procurment Directore
• Receives quotations from suppliers and documents them to prepare a quotation analysis sheet to facilitate the process of selecting a supplier
• Negotiates with the suppliers for back to back contracts to cover the price risks
• Specifies criteria for evaluating suppliers and their bids based on the materials requirements
• Compares prices, specifications and delivery dates in order to determine the best bid among potential suppliers
• Recommends the best bids to Procurment Directore to choose and finalize the appropriate supplier
• Analyzes, justifies and documents the reasons for rejected bids within the Sourcing records
• Communicates the necessary requirements to ARASCO Contracts Executive to obtain the templates in order to draft the contract for procurement management .
• Coordinates with ARASCO SRM Executive in establishing and maintaining the Approved Supplier List
• Establishes strong and long-term relationships with key suppliers within the market as per the procurement requirements
• Cooperates with SBU internal stakeholders to determine suppliers specifications and requirements
• tendering, negotiating up-to awarding
• Coordinate with other people in the team to ensure efficient delivery scheduling of procured materials to the plants without delays
• Provide lead times of various products to the business managers and ensure that the Minimum stock levels are maintained by purchasing
• Supervise work done by Executive Purchases
• Manage supplier relationships through regular communication
• Discuss & take necessary approvals from procurement Director & SBU President.

3. Qualifications, Experience, Knowledge & Skills:

Qualifications: Bachelors Degree in Science/ Management

Experience:

• Minimum of 8 years of solid experience in procurement or any other similar position
• Professional Certification (i.e. CPP,CPPM, CISCP,CSCP) is a plus

Skills:

• Working knowledge of Microsoft Office ( MS-Excel, MS- PowerPoint , MS- Word) and MS – Outlook
• Working knowledge of BaaN,SAP,MTech, ERP

4. Competencies:

• Excellent verbal and written communication skills in Arabic and English
• Networking skills
• Negotiation Skills
• Leadership Skills